Category Archives: eBilling

Five Ways to Get Patients to Pay Online

Online bill payment can reduce a hospital’s cost to collect while also satisfying patients. The challenge is getting patients to adopt this paperless approach to payment.

While this is directed at hospitals, it applies 100% to any ambulatory practitioner. Read Emdeon’s recommendations for reducing your costs:

Five Ways to Get Patients to Pay Online

For information on adding a Patient Portal with online bill pay, contact us at or (800) 747-9099.

From online publications, 06/01/2012.

Medical Mastermind is 5010 Compliant

Medical Mastermind Practice Management system has fully implemented the new HIPAA Version 5010 guidelines into their practice management software.

The Version 5010 insurance reporting standards will replace the current Version 4010A1 standards, and
must be adopted by January 1, 2012.

5010 Compliance - Medical Mastermind
Medical Mastermind is 5010 compliant and fully functional for Highmark Medicare, PA Blue Shield, PA Capital Blue Cross, Palmetto GBA and Emdeon (both professional and institutional claims).

“To our Medical Mastermind customers, the upgrade will be totally transparent,” said Robert Jandorf, President of Software Unlimited, Inc. “With the new 5010 guidelines, there are specific formatting changes that have to be implemented, such as mandatory use of 9?digit zip codes in some areas, as well as the fact that you can no longer use post office boxes for office addresses.”

Some of the changes your office should be preparing for include:

1. Zip codes on the In-house Doctor screen MUST be 9 digits.
2. Zip codes on the Office screen MUST be 9 digits.
3. Zip codes on the Hospital screen MUST be 9 digits.
4. NPI numbers MUST be entered on the referring provider’s screen.
5. NPI numbers MUST be entered on the Hospital screen.
6. You may NOT have a Post Office Box as the address on the Office Screen.

According to the Centers for Medicare and Medicaid Services, literally “every standard has been updated, from claims
to eligibility to referral authorizations.”

For Medical Mastermind clients, the upgrade is free and it takes just minutes to become fully compliant.

The cost of non?compliance could be emotionally and financially frustrating.

According to, “All HIPAA covered entities must transition to Version 5010 by January 1, 2012,” and non?compliant transactions submitted after January 1, 2012 will be rejected.

Complete information is available at

What impact does Version 5010 have on ICD-10? |

Reposted from EHR Intelligence today. For those of you already using Medical Mastermind, your software is aready 5010 compliant.

While the transition to International Statistical Classification of Diseases and Related Health Problems, 10th Revision (ICD-10) is occupying most of the public debate at this moment (and rightfully so, considering that the comment period on the proposed change closed May 17), the enforcement period for Version 5010 is fast approaching on July 1. And truth be told, any chance of successfully moving to ICD-10 requires a long look at the challenges of going to Version 5010: “The question is, have enough lessons been learned through this 5010 experience?”

What impact does Version 5010 have on ICD-10? | Read more….

Webinar for Emdeon clients: Better claims tracking with Emdeon Vision

Emdeon has just announced a free weekly webinar on Emdeon Vision for Claim Management.

Become an expert of your claim management and join a free informational
webinar with one of our Emdeon Vision product gurus! Whether you’re new
to Emdeon Vision or just want to see what’s new in the product, you’ll learn
some best practices to help you use this reporting tool to the fullest!

Every Monday: 10am Central / 11am Eastern
Web access:
Audio access: 877.345.2580
Meeting number: 62791804

Here are some of the topics you can expect to learn about in each webinar:

• Learn what’s new in Emdeon Vision
• Learn about the Emdeon Education Center
• Learn multiple ways to search for claims
• Learn how to print a Timely Filing Letter
• Learn how to print and export search results
• Learn how to identify rejected claims
• Learn how to find payment information
• Learn how to use the Dashboard to reduce claim rejections
• Learn how to use the Claim Quick Search feature to quickly find claims

Read more…

Medical Mastermind Practice Management Software Certified for Meaningful Use

ONC-ATCB certificationSoftware Unlimited, Inc.’s premier offering, Medical Mastermind Practice Management, has received the federal government’s “meaningful use” stamp of approval by earning EHR Module Certification.

The designation officially deems the software capable of enabling providers to qualify for funding under the American Recovery and Reinvestment Act (ARRA).

Tested and certified under the Drummond Group’s Electronic Health Records Office of the National Coordinator Authorized Testing and Certification Body (ONC-ATCB) program, the software is 2011/2012 compliant in accordance with the criteria adopted by the Secretary of Health and Human Services.

“This certification is critical for our physicians to achieve meaningful use by helping meet key ONC criteria” says James R. Milligan, CEO of Software Unlimited, Inc. “This means our Healthcare providers can be secure in using Medical Mastermind as part of the solution to meeting full EMR attestation.  In combination with our certified EMR offering, our customers can be assured of receiving ARRA reimbursements after attesting to Meaningful Use.”

Medical Mastermind is certified for privacy and security criteria, which supports HIPAA, as well as a number of other ambulatory criteria such as smoking status and demographic information.

The Medical Mastermind Practice Management software qualifies as an “EHR Module” for compliance certification. This EHR Module is 2011/2012 compliant and has been certified by an ONC-ATCB in accordance with the applicable certification criteria adopted by the Secretary of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services or guarantee the receipt of incentive payments.

Software Unlimited, Inc., Certified on March 8, 2012, Medical Mastermind version 15.12, ID: 03082012-1490-5, CQMs: 170.302 G, O-U, 170.304 C; Additional software used: TrueCrypt.

About Drummond Group
Drummond Group Inc., the trusted software test lab, provides effective and efficient electronic health record (EHR) testing to healthcare information technology vendors and hospitals. As an Office of the National Coordinator Authorized Testing and Certification Body (ONC-ATCB), Drummond Group works closely with healthcare software vendors and hospitals to certify EHRs that are looking to qualify for incentive funds under the American Recovery and Reinvestment Act (ARRA).  Drummond Group is approved to certify both complete and modular EHR for both ambulatory and inpatient.  Leveraging more than a decade’s worth of interoperability, conformance testing and certification experience in multiple industries, Drummond Group delivers what’s needed in healthcare: highly reliable and readily affordable software testing services. For more information, go to


New update to Medical Mastermind

Version 15.12.55 is now available and downloadable from our web site. Go to Client Login and log in to access the new version.

Download the documentation as well: 1512.doc.

For assistance with your update, contact support at (410) 602-9250, or

Maryland Home Health Care providers on a deadline for e-claims

If you are a home health care provider in the state of Maryland, you recently received a letter from DMDH regarding the electronic submission of Medicaid claims.

You have until April 12th of this year to begin submitting your claims electronically, or risk waiting weeks for reimbursements.

If you find yourself in a mild panic because you haven’t even thought about this, you are not alone! The good news is that you can meet this deadline easily and affordably with Medical Mastermind’s billing solution.

If you have never done this before, we can help. We offer a very easy to use program that can have you in compliance before the April 4th deadline (less than 4 weeks away!).

But, you must act quickly. If you choose our solution, you must begin implementation no later than March 26th in order to meet the April 4th deadline.

You can contact us for all the details at (800) 747-9099, or